Faculty Handbook

18. Evaluation Instruments

Faculty Evaluation

The faculty evaluation is meant to encourage and assist all full-time faculty members whose primary responsibility is teaching, to develop and perform to the best of their ability. A Professor Emeritus and Artist/Writer/Scholar in Residence are not subject to this evaluation process. Adjunct faculty may be evaluated by the Dean or Division Chair of their school or division and should refer to the Adjunct Faculty Fact Sheet for more information.

The overall evaluation of faculty members is determined by their performance in a number of different areas, both inside and outside the classroom. 

Evaluation Summary (See Appendices) and the Survey of Student Opinion of Instruction. 

Use of any additional criteria for evaluation or any change to the above-mentioned evaluation instruments must be approved prior to their use by a majority vote of the Faculty Assembly.

Evaluation Instruments

1) Faculty Evaluation Summary

The Faculty Evaluation Summary is used to assess a faculty member’s effectiveness in the areas of:

a) Advising

b) Teaching and Related Activities

c) Scholarly and Professional Development

d) Service to Bacone College and the Community

Goals and objectives for the following academic year will also be identified. Each area for evaluation lists a number of suggested activities that can be used to satisfy that specific area. The activities listed are not meant to be the only allowed activities and every listed activity for an area does not have to be satisfied in order to receive a favorable evaluation for that area.

A Faculty Evaluation Summary is completed each year in the spring semester by every appropriate faculty member, as a means of self-evaluation and by all Deans and Division Chairs on each of the faculty members in their school or division. Once completed, a faculty member meets with his/her Dean or Division Chair to discuss each other’s evaluations and come to a consensus regarding any disagreements. Both Faculty Evaluation Summaries are then submitted to the Vice President for Academic Affairs. Copies of those evaluations may be made and retained by the faculty member and the Dean or Division Chair.

2) Online Student Course Evaluation Surveys

The College’s faculty have developed and approved a Student Course Evaluation Survey that students access online and rate the quality of their learning experience in a particular class. These surveys are conducted each semester with the respective faculty member receiving an analysis of the students’ responses within a timely manner; usually within the semester the surveys are given. The analyses include comparisons of the students’ responses in each of the survey items to other courses taught within the school/division and across campus. Deans/Division chairs use this information in helping to determine if the adjunct faculty member is to be asked to teach again and how the College can assist the adjunct in improving his or her instruction.

3) Classroom Observation

The Vice President for Academic Affairs and/or his/her Dean or Division Chair may observe a faculty member on a provisional contract in the classroom during a class session. This observation is meant to obtain firsthand information regarding that faculty member's teaching effectiveness in a realistic setting. The specific class & time for this observation is decided on by agreement

between the specific observer and the faculty member. The results of this observation are done in writing, a copy of which is forwarded to the faculty member prior to the evaluation process.

The Vice President for Academic Affairs may observe any faculty in his/her classrooms, regardless of the faculty member’s contract status.

Evaluation Process

A faculty member meets jointly, one time every spring semester, for a performance review meeting with the Vice President for Academic Affairs and his/her Dean or Division Chair. At that meeting, the results of the appropriate evaluation instruments are considered, and the faculty member is allowed to respond to any questions. A final determination for renewal of contract is made by the Vice President for Academic Affairs based on the performance review and taking into consideration the recommendation of the faculty member's Dean or Division Chair. All documents pertaining to a faculty member's performance review, including the evaluation instruments should be retained in that faculty member's personnel file.

Division Chairs and Program Directors use the same evaluation instruments and follow the same evaluation process. The only exception is that the performance review meeting for Division Chairs involves only the Vice President for Academic Affairs and the Division Chair.

Promotion in Rank

After the initial appointment, faculty members advance to higher ranks through an application and review process. A faculty member who is eligible (for eligibility of each academic rank (See Academic Ranks and Titles for Faculty) and interested in possible promotion should complete an application (See Appendices) and submit it along with a professional portfolio to their Dean or Division Chair for a recommendation and signature (See Appendices) for an outline of the portfolio). The application and portfolio are then forwarded to the Faculty Senate for review by the Faculty Promotion/Evaluation Committee who makes a recommendation to the Vice President for Academic Affairs. Following the Faculty Senate subcommittee review, portfolios will be on display at the library for viewing by other College personnel. The Vice President for Academic Affairs will review all submitted material and make a recommendation to the President. A recommendation by the President will then be forwarded to the Board of Trustees for final approval.

The Vice President for Academic Affairs will notify faculty of the status of their application. The awarding of the promotion in rank will qualify the faculty member for an increase in salary within the range specified for that rank. Awarded promotions will take effect at the beginning of the following contract.

The following is the time sequence for applying for promotion:

August - October Applications accepted. No application will be accepted for that year after October 31st.

November - January Faculty Senate reviews applications and submits recommendations to the Vice President for Academic Affairs.

February - March Portfolios on display. Recommendations made from the Vice President for Academic Affairs to the President.

April - May Recommendation made from the President to the Board of Trustees (at the Board's spring meeting).

May Faculty notified of results of application.