4. The Department of Academic Affairs
Organizational Chart of the College
Organization of Academic Program
Vice President for Academic Affairs
The Vice President for Academic Affairs is directly responsible to the President of the College.
Under the general direction of the President, the Vice President for Academic Affairs is responsible for facilitating the planning, supervising, and evaluating of the academic program of the College.
The Chief Academic Officer provides leadership for the faculty in establishing and maintaining an instructional program that fulfills the educational goals and objectives of the institution.
The Vice President for Academic Affairs supervises the academic personnel of the College, including deans, division chairs, faculty, registrar, library, and special academic program personnel.
The Vice President for Academic Affairs plans and administers the academic program budget and supervises the operation of the registrar's office, the library, and other related academic programs. This administrator is an ex officio member of all College standing and ad hoc committees that are directly related to the academic programs of the College and is a member of the President’s Cabinet. This individual serves as the liaison to the Academic Committee of the Board of Trustees.
Appointment of Deans and Chairs in the College’s Academic Schools and Divisions Deans and chairs are selected through a process in which the Executive Vice President & Dean of Faculty first consults with faculty in the schools and divisions regarding their recommendation for a person to serve in that capacity. The Vice President for Academic Affairs, taking into consideration the recommendation of faculty within the school or division, makes recommendation to the President for approval. The President then appoints an individual to serve in the capacity of dean or chair. Appointments are open-ended with the dean or chair serving in that capacity as long as the expectations and needs of the College and the school or division are met or until the individual no longer wishes to serve in that capacity.
The College conducts its academic programs through the following schools and divisions, each of which is administered by a Dean or Division Chair:
- Department of Applied and Health Sciences
- Department of American Indian Studies
- Department of Business
- Department of Education
- Department of Liberal Arts and Humanities
- Rennard Strickland School of Tribal Law and Criminal Justice
Evaluation of Deans, Division Chairs, and Academic Program Directors
Deans have full-time administrative positions with faculty status and are given release time to teach. The Vice President for Academic Affairs, using an Administrators Evaluation Form, will evaluate each Dean annually.
Division Chairs and Academic Program Directors have full-time faculty positions and are given release time for administrative duties. As full-time faculty, Division Chairs and Academic Program Directors use the same evaluation form and procedure as all other full-time faculty. See Faculty Evaluation, below.
Duties of Deans, Division Chairs, and Academic Program Directors
Division Chairs and Academic Program Directors primarily serve in a support position to faculty in their respective divisions. This support is accomplished in the following ways (but not exclusively limited to just these areas):
1) Represent the division and its faculty at the AAC meetings.
2) Sign class slips and PO requests before submitting to the Office of Academic Affairs.
3) Meet with students as part of the academic grievance process to attempt to reconcile differences between students and faculty within their division.
4) Initiate and oversee the process to hire full-time and/or adjunct faculty to teach courses within the division.
5) Work with faculty in their division to create the schedule of course offerings for the academic terms and submit the draft schedule to the Registrar's Office.
6) Make sure advising is being handled appropriately within the division.
7) Work with the Admissions Office in recruiting students into programs within the division.
8) Other duties as assigned by the EVPDF or Associate Dean of Faculty.
Absence or Removal of Division Chairs
When a Division Chair is absent for reasons of vacation leave, sick leave, or paid leave of absence;
for a period of less than one month, he/she has the authority to appoint a member of the division to carry out the duties in his/her absence. When a Division Chair is to be absent for a period of longer than one month and the President has approved the absence, the Vice President for Academic Affairs will appoint an acting Chair after consultation with the division’s personnel.
A Division Chair can be relieved of his/her administrative duties by the Vice President for Academic Affairs at any time during the appointment for one of the following reasons:
1) Upon the recommendation of a two-thirds vote of the faculty within the division.
2) If, in the judgment of the Vice President for Academic Affairs, the Chair fails to carry out his/her duties and responsibilities.
Program Directors may be appointed from time to time to assist in implementing various programs of the College. The Vice President for Academic Affairs in consultation with the appropriate Dean or Division Chair with the approval of the President make such appointments. The Program Directors report to the Dean or Chair of the school or division the program is associated.
The faculty of Bacone College consists of all persons who are appointed by the College to teach one or more courses in the College. Faculty function under the general supervision of the Vice President for Academic Affairs and where appropriate, under Deans and Division Chairs of the respective schools or divisions. By accepting a faculty position, a person is subject to all pertinent rules and regulations of the College and is conferred particular rights and responsibilities as indicated in this Faculty Handbook.
Teaching faculty hold either full-time or adjunct appointments. Full-time teaching faculty include all Division Chairs, Academic Program Directors, and those persons whose primary responsibility is teaching and who hold a provisional or continuous contract with the College. Adjunct faculty teach for the College under a term contract.
The Faculty Assembly meets monthly during the academic year between August and May.
These meetings are for discussion and action regarding issues of specific concern to the faculty and for purposes of general communication. The Vice President for Academic Affairs convenes all Faculty Assembly meetings. All of the College's full- time teaching faculty and Deans are required to attend. The Faculty Assembly entertains reports and recommendations from the President, Academic Affairs Council, Faculty Senate, and Student Affairs Council. In addition, the Athletic Committee, Multicultural Committee, and the Social Committee also report directly to the Assembly. Only full- time teaching faculty and Deans hold voting privileges in Faculty Assembly and actions approved by vote are then made as recommendations to the President.
Academic Affairs Council
The Academic Affairs Council (AAC) is responsible for recommending changes in the College's academic policies, procedures, and curriculum to Faculty Assembly. The AAC meets biweekly, or as needed and is chaired by the Vice President for Academic Affairs.
Particular committees and/or areas for which the AAC is concerned include new courses and programs, student academic appeals, students on academic warning, probation, or suspension, academic scholarships, and academic assessment. Required regular membership includes:
1) The Dean or Chair from each school or division.
2) Directors of academic support departments including the library, Student Support Services and the Registrar.
3) The Vice President for Academic Affairs.
Faculty Senate is composed of eight members, all of whom must be full-time teaching faculty as defined in the Faculty Handbook. All members will be elected, with one person from each of the following schools or divisions and one at large person. Representatives will come from the Schools/Divisions Academic Support, American Indian Studies, Applied and Health Sciences, Business, Education, Liberal Arts and Humanities, and the Rennard Strickland School of Tribal Law and Criminal Justice. Members will serve for two academic years.
Senate President will be elected by Faculty Senate from its members. The Senate President in turn will select a senate member to serve as Vice-President. The term of the Senate President will be for one year. The President of the Faculty Senate can be recalled at any time by either:
1) A minimum of 5/7 vote by the senate.
2) Initiation by any faculty by asking for a no confidence vote at a faculty assembly meeting. A simple majority vote of no confidence by faculty assembly will force the senate to consider a recall at the senate's next scheduled meeting.
The duties of the senate will include; making recommendations regarding faculty rank and promotion, faculty professional development, faculty handbook, faculty salary ranges, faculty contracts, faculty grievances and faculty awards. The senate will also work on any directives from administration or the Board of Trustees. The senate members will be responsible for communicating discussion items with their division/school and for bringing issues from faculty to the senate. The senate will have the authority to form standing or ad hoc subcommittees, working groups, etc. as needed, composed either of its own members or from the general faculty. Senate will make recommendations or motions to Faculty Assembly for required action.
The faculty seat on the President's Cabinet will come from the senate. Faculty representatives to Board of Trustee committee meetings will continue to be selected from the general faculty.
Faculty Senate will meet on the second and fourth Monday of each month. Meetings are open to all faculty who wish to attend but participation is limited to being observers only. Any non-senate faculty who wishes to address the senate, must inform the Senate President prior to the meeting for inclusion on the agenda and will have a limited time (as determined by the senate president) to make their address. In extreme cases, the senate will be allowed to call a meeting of the entire faculty, generally to allow open discussion by all faculty.
Student Affairs Council
The Student Affairs Council (SAC) is responsible for providing assistance and recommendations in all student life issues. The SAC receives recommendations from staff and subordinate committees and prepares and recommends proposals to Faculty Assembly. The SAC meets monthly and as needed. The SAC elects its own leadership and operates under its own rules. Particular committees and/or areas for which the SAC is concerned include student publications. Required, regular membership includes:
1) One faculty elected from each school or division and approved by vote of Faculty Assembly.
2) Two members of the faculty elected at large by the Faculty Assembly.
3) The Assistant Vice President of Student Life.
Councils and Committees
Councils and committees assist the administration in making decisions affecting the College. Their function is to involve representatives of the College community who possess special knowledge, interest, and skills in the decision-making process; to increase open communication within the College; and to assist in formulating and communicating appropriate recommendations addressing College programs and policies.
Ad hoc committees may be formed at any time to assist in researching issues and developing recommendations. Such committees report their findings to the respective individual or group that appointed the committee.
Agenda are typically prepared for each Council and Committee meeting by the chair of that Council or Committee. Minutes for each Council and Committee meeting are recorded by a person appointed by the respective Council or Committee or a designated alternate and approved by that Council or Committee. Approved minutes are then forwarded to the office of the Vice President for Academic Affairs for posting on the College’s computer network. All full-time faculty are required to serve on a minimum of two councils/committees or engage in other forms of approved campus/community service. Election of new Council and Committee members is made at the beginning of the academic year, during Faculty Retreat.
Change in Academic Programs
A significant change in one of the College’s academic programs comprises a process and policy that involves both faculty and trustees; where the latter must give final approval.
Significant changes in academic programs can include:
1) Realigning a program under a different division or school.
2) Redirecting a program in order to change its focus.
3) Reducing the scope of a program.
4) Eliminating a program.
Recommendation for changes in academic programs may occur as a result of periodic reviews of all academic programs by the Vice President for Academic Affairs with the assistance of the Academic Affairs Council. Those reviews will consider information such as:
1) The number of majors enrolled in a program over the past five years.
2) The number of graduates from a program during the past five years and their success following graduation.
3) The average number of students in a program over the past five years.
4) The cost per credit hour generated in operating a program.
5) The student load for faculty in a program during the past five years.
6) Changes in the structure of a program during the past five years and the results of those changes.
7) Changes in a program's structure anticipated for the next five years and the rationale for making those changes.
8) Future needs of the College in fulfilling its stated mission.
The Trustees, President, Vice President for Academic Affairs, the Academic Affairs Council, the Dean of a School, Division Chair, or Program Director can initiate a proposal. A recommendation to change an academic program may be made if one or more of the following conditions exist:
1) Over a period of two or more years, the program has had a number of students that is one-third or less historical enrollments.
2) Evaluation of job opportunities and/or graduates over a period of two or more years
indicates that the program is not producing marketable graduates.
3) Previous attempts to revitalize a program have not been successful.
4) A program is no longer essential to fulfilling the mission of theCollege.
5) The financial health of the College would be improved by changes in a program.
The Vice President for Academic Affairs will inform the faculty associated with a program being considered for change and give them opportunity to prepare a defense against the proposal.
The Academic Affairs Council, in consultation with the Vice President for Academic Affairs, makes a recommendation to the President concerning the proposed changes, after reviewing the proposal.
The Vice President for Academic Affairs will also inform the entire faculty of the intent to change the program and give justification for the decision. This notification will allow an opportunity for all College faculty to discuss the proposed change.
The President's Cabinet will review the proposal for program change, the recommendation of the Academic Affairs Council, faculty discussion, and any defense offered by the faculty of the effected program. The President's Cabinet will then make its recommendation to the President.
The President will in turn present to the Board of Trustees his recommendations. The Board of Trustees will make any final decision regarding changes to academic programs.
Following a decision by the Board of Trustees to change an academic program, the Vice President for Academic Affairs will work with the Academic Affairs Council, the Division Chair, and faculty associated with the program to make the changes necessitated by the decision.